Please take a moment to read the below article and see how you can help solve some of the BCL Issues the accounting team will often run into when they are processing the BCLs. Each time they find a problem, they have to stop, go back into the BCL and adjust or re-enter information. Your attention to these details is much appreciated!
HD SUPPLY INVOICES
Problem: When using the HD Supply “GL Summary” to code invoices, often times accounting will find that the line items under the amount that says “No GL account” are all coded to 6822.
Solution: The items listed on the GL Summary under “No GL Account” should be coded individually after determining what the items were. Use the detailed invoice to understand which items they are and then code them accordingly. You can hit the F3 key in AMSI for list of GL Codes.
PETTY CASH
Problem: Accounting is receiving Petty Cash envelopes with 3 months of receipts rather than receiving receipts as the expenses occur.
Solution: Petty Cash envelopes should be sent in when the petty cash gets down to half of the fund, but not less than once a month.
INVOICE DATES
Problem: When invoices are entered into BCL the date is not changed to match the invoice date.
Solution: Making a habit of always changing the date so it accurately reflects the invoice date.
GL CODE—STANDARD TV (Oregon Properties)
Problem: Accounting receives BCL’s coded to STA524 for Standard TV and Appliance.
Solution: The correct vendor code is GCD501.
Thank you for your help with these details and let your accountant know if you have any questions or need clarification.