Our favorite day is again upon us and we would like to take just a minute to provide you with this helpful reminder for making the most from your Month End Powersite transfer.
It is essential that we have the most complete, and up to date information before we run the transfer program so please take a few minutes to review the following before closing out the month. Thank you all for your continued hard work each and every day!
Helpful hints for making the most from your Month End Transfer
Administrative Tasks
- Make sure all your guest cards traffic and lease renewals have been entered for the entire period since your last month end transfer.
- Make sure you’ve completed all move-ins, out’s, soda’s for the month and that all journals are posted.
- If you have received any NSF returned checks or corrections from the central office please make sure these are posted and entered as well.
- Please make sure to complete and include the Monthly Powersite Transmittal cover sheet before mailing in your month end packets.
- Ensure all scheduled rent increases have been accurately entered
- For Affordable properties – Ensure all scheduled rent adjustments for recertifications have been entered.
Financial Tasks
- Run an Aged Delinquency report and make sure you’ve entered all payments correctly, that there are very few if any outstanding balances. Company guidelines call for an Aged Delinquency of no more than 5% of your property, but this is more indicative of a maximum and there shouldn’t be anyone listed that owes us money longer than 30 days out.
- Credits and balances for less than $15 can be adjusted off without further supervisory consent provided it is not a repeat adjustment for the same occupant and provided the adjustment is not to a Tax Credit, RD, Section 8, or HUD occupant. These adjustments are not permitted at affordable housing communities.
- Deposit all laundry monies and any remaining checks/payments to the bank today and get them entered into AMSI before closing out.
Helpful Reports
- Run and Exceptions Report (Reports and Inquiries, Audit reports, Exceptions) There shouldn’t be any exception notations listed except for those pertaining to units on notice. If there are entries listed, follow the notations to clear up any related issues in AMSI before running Month end.
- Run a security deposit audit report (Reports and Inquiries, Audit reports, Security Deposit Audit Report). The ‘On hand’ vs. ‘Required’ amounts should match. If not, please contact the resident in questions and have them submit payment for the necessary amounts.
Thanks again and please contact your AMSI peer trainer or property supervisor if you have any questions.