Site managers, please share this email with all employees who work at your property. This policy applies to every employee that works for Cambridge.
I cannot express enough the importance of recording all of your time worked, and recording it accurately. Per company policy, all hours worked must be recorded and paid.
Withholding hours puts your property at risk, the company at risk, and anyone involved in withholding hours could be subject to disciplinary action.
Exceptions will not be made in regards to this policy, we appreciate your cooperation.
RECORDING HOURS WORKED – IMPORTANT POLICY REMINDERS
- Even if you work hours that are not approved, these hours still need to be recorded on your time sheet and must be paid to you.
- Every moment that is spent performing work related to Cambridge must be recorded on your time sheet accurately, please no exceptions.
- A minimum of 15 minutes will be paid for any work-related duties that take less than 15 minutes, please record your time accordingly.
- For maintenance employees, after-hours calls will be paid at a minimum of 2 hours for each event, drive time and mileage are included for this type of situation. Only record the actual hours worked, you will receive pay for 2 hours minimum.
- No employee and/or manager should be using anyone else’s Kronos login and/or password information. These logins are for the owner of the time sheet only.
- Employees cannot “volunteer” or allow anyone else to volunteer to work additional hours to perform their duties, all hours must be paid. (Volunteers are only allowed at non-profit organizations.)
- Read your time sheet acknowledgement and make sure you agree before submitting your time sheet for approval.
- Examples of duties that need to be recorded on your time sheet are (this does not include every possible situation):
- Opening, closing, or locking up common areas, pool areas, laundry rooms, or any other on-site areas that may only take a few minutes each time.
- Having a resident approach you off-site (such as grocery store) and asking you a resident-related question.
- Checking your email on your day off or during hours you are not scheduled to work.
- Stopping by the office to collect rent checks on a sick day.
- Texting or receiving a work-related text from a co-worker at any time, including your day off. Please avoid using your personal cell phone for company use.
- A resident knocks on your door or calls you at home and you engage in a work-related conversation with them when you are not scheduled to be working. We encourage managers to stick to their posted office hours to avoid this type of interaction when possible.
- Communicate – if you find yourself consistently working more or less hours than your EU, contact your Portfolio Supervisor to discuss other arrangements. All hours worked over your EU amount will be paid when recorded accurately.
Any known violations of this policy should be reported to Human Resources without delay.
Thank you again for your cooperation! Let’s all do our part to stay in compliance with federal and state labor laws, go team!