CAMBRIDGE REAL ESTATE SERVICES
This is a friendly reminder about pool closures:
When should we close our pool for the season?
How do we know when to close our pool for the season?
We appreciate your attention to this and please contact your supervisor if you have any questions about this topic.
Good Morning!
We are looking forward to annual National Night Out next week and know many of you have fantastic events planned!
Remember to have your camera’s charged and ready to take photos so you can email them the day after your event with a little blurb about your community’s involvement for our Recap Newsletter we create each year to highlight the festivities.
What is National Night Out?
National Night Out is a dedicated day for communities to host events that encourage and focus on crime and drug prevention. Each event should be designed to heighten community awareness and strengthen neighborhood spirit as well as police-community partnerships.
For more information go online: http://www.natw.org/nno
As we approach the mid-point of 2013 — where has time gone!, we want to recognize the following staffs for exceptional progress in boosting rental rates at their communities during the first five months of the current calendar year!
Dominique Nelson
TC Beukelman
Laura Vasquez
Jose Vasquez
Linnea Monnier
Natalie Acevedo
Daniel Hopkins
Shannon Glover
Donna Byrd
Thomas Hull
Polo Rodarte
Denise Moran
Jack Corriea
Napua Burch
Sarah Chappel
Raven Wolfe
Zayin Giles
Micah Campbell
Dionne Clark
Jeannee James
Jose Mondragon
Rafael Sepulveda
Mary Smith
Susan Holmes
Michael Morrow
Justin Nelson
Sylvia Cagle
Greg Culling
Dianna Aho
Julio Garcia
Christy Anders
Effectively managing rental rates means that we are able to help achieve the business objectives established by each property ownership group. And, strong revenue also helps us as property managers provide for the smooth and efficient, long-term operation of each rental community.
If your property is struggling to achieve your revenue goals for the 2013 calendar year, please reach out and contact your property supervisor and begin to develop strategies for a successful second half of the year!
For communities that have both Rural Development Funding and Low Income Housing Tax Credits, if the tenant moves out before the expiration of the initial one year lease we are to charge rent through the end of the lease. This allows us to stay in compliance with the Low Income Housing Tax Credit program which restricts transient use of the premises, though the concept of ‘continued responsibility’ beyond the move-out date does potentially run contrary to Rural Development’s policies on move-out rights of the occupant.
After the initial lease term, the resident of such a property can give notice-to-vacate at anytime and we must accept that notice without exception. Specifically, no lease buy-out fee can apply and the resident cannot be held beyond their 30 day notice.
If you have further questions please contact the compliance department.
Please assess your pool in the following particulars:
If you have any questions about your pool preparation please contact your supervisor.
Effective May 1st, 2013 Cambridge will be reimbursing mileage for work related travel at 56.5 cents per mile, which is the IRS Standard Mileage Rate for 2013 and an increase from the old rate of 51 cents per mile.
This change is reflected on the Mileage Record found on eforms #C021 so be sure to print off the updated form for any mileage recorded on or after May 1st.
Thank you for your attention to this matter and let us know if you have any questions.
It’s getting to be that time of year when our residents get the Grillin’ Fever. Although most residents are aware of our policies there may be a few that are unsure what types of barbecues and grills are allowed or not, and what type of propane they should have attached to those grills.
We have created a flyer that you can print off for distribution to residents and post in common areas for visibility. This will be a helpful reminder to residents so (fingers crossed) we don’t have to distribute as many patio violations.
This flyer has been created in color, however, it also prints well in black & white. Please contact your supervisor with any questions regarding these policies.
Please take a moment to review your answering machine message that any incoming callers may hear. The following components must be included in the message:
Make sure to record this message slowly and clearly so callers get all the information they need. If you are unsure what to say , here is a basic script for your reference:
“You have reached the Happy Valley Apartments! If you are a current resident and you are experiencing a life threating emergency please hang up and dial 911. For other after hours maintenance emergencies please page our 24 hour response number at 800-555-1234. For after hours management emergencies please page 800-555-7755. If you are calling to learn more about our wonderful one and two bedroom apartment homes, please leave us your name and telephone number so we can call you back promptly! Our office is open weekdays from 9am until 6pm and on weekends from 11am until 5pm. We look forward to speaking with you and thank you again for calling Happy Valley Apartments!”
Click here for more information about answering machine scripts
The Community Spring Clean-Up is happening throughout our communities! We hope you are all getting some good participation from your residents and those dumpsters are filling up.
Great job to the management at Truckee Pines getting their residents to buy into this program! This dumpster was only in the parking lot for one day and is already overflowing!
If anyone else has photos of their event send them to Misty Stuker via email: mstuker@cambridgeres.com
We are excited about the Spring Cleaning that will be hosted at all communities between April 11th-15th. In the  past we have hosted this community clean-up over Memorial Day weekend, but would like to get a head start on Spring Cleaning this year.
All sites should have received a packet in their mail last week as well as an email about the company-wide upcoming Spring Community Clean-Up.
Here are the documents that were sent out in case you need a copy:
Management staff should have the order placed for  their drop box(es) and be communicating with residents to build interest.
Please let us know if you have any questions and Happy Spring Cleaning!
