Category: human resources

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ACCELERATED PAY DATES:

As part of the transition to ADP, we are accelerating check dates to the 10th and 25th of each month.  No one will skip a pay period – you’ll simply get paid a few days earlier.   Assuming this first payroll goes well, we will continue along this timeline of check dates on the 10th and 25th of each month.  

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ADP Time Keeping

As we fully transition to ADP’s on-line time keeping module, a new responsibility will be assigned to all sites managers.  This responsibility involves SITE MANAGERS REVIEWING HOURS POSTED for those employees working at your property or properties.

The review of reported work hours is uncomplicated and it is essential.   To help you understand this responsibility, today we are introducing two brief, on-line training courses.  These courses provide you an overview of the Time Keeping approval process.

We ask that you take a few minutes to participate in the on-line training referenced below to build your knowledge of the internal review process included in the ADP-based time keeping system.

Required Trainings

  •  Course Title:                            ADP Workforce Now:   Time Off for Managers and Supervisors (1)
  • Course Title:                            Approving All Employees’ Timecards
  1. Note:  The title Supervisor as defined by ADP references any employee designated to review and approve the hours worked of another employee. Therefore, all site managers are considered SUPERVISORS for purposes of ADP time keeping procedures.

These trainings are required for Property Managers to provide insight and knowledge necessary to assist other site-based employees.    Each course has an expected training time commitment of less than 10 minutes.

 Trainings

To find the two training courses referenced above:

 

  • Click: “Support”                                             Top right corner of your dashboard screen
  • Enter:   Course Title                                        In the white search box; Click Magnifying Glass
  • Click: “Learning”                                            In the middle blue ribbon
  • Select: Course Title                                        To begin video

 

 Important Dates to Remember

 

   
3/16/19 First live time recording with ADP begins; Discontinue Kronos Time Keeping
 

4/15/19

  

First Paycheck Produced Using ADP Processing

 

Please contact dsorensen@cambridgeres.com if you have any questions.

Daisha Sorensen

Human Resources

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Spring Into Action 2019

 

Hello Managers,

Please see the attached 2019 Spring Into Action  packet for more information on community clean up dates, the spring maintenance checklist, flag and uniform ordering, safety and wellness updates and much more! If you have specific questions regarding the your property’s community clean up, please contact your supervisor.

Happy Spring Cleaning!

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Dress Policy

Dress Policy

During business hours, employees are expected to present a clean and neat appearance and to dress according to the requirements of their positions. Part of the impression you make on others depends on your choice of dress, personal hygiene and courteous behavior. A daily regimen of good grooming and hygiene is expected of everyone. While at work, you are required to wear clean, appropriate clothing and shoes. Consult your supervisor or Human Resources if you have questions.

Our clients’ and residents’ satisfaction represents the most important and challenging aspect of our business. Whether or not your job responsibilities place you in direct owner and resident contact, you represent the company with your appearance as well as your actions. The properly-attired individual helps to create a favorable image for the company, to the public and fellow employees.

The company maintains a business casual environment. All maintenance staff are required to wear company issued uniforms while on duty.

Dress Policy

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Meal Breaks

Managers:

We know things get fast and sometimes furious during the work day.   Priorities shift and the workload can seem to expand without warning or explanation.   As a way of managing all that can happen during the day, we remind all employees of the importance of scheduling a mid-day meal break to recharge, refresh and renew your drive to accomplish the tasks at hand.

In accordance with California Law for all employers, Cambridge is committed to all employees following these guidelines for a meal break:

  • A meal break MUST be taken no later than the start of the 5th hour of work.  The only exception to this rule is if the overall work shift is going to be six hours or less.   For shifts that last longer than six hours, the start of the 5th hour is a key deadline for starting your meal break!   So don’t delay; start your break promptly.
  • The meal break MUST be a minimum of at least 30 minutes.   Subject to coordination with co-workers at the site, as well as feedback from either your Portfolio Supervisor or Cambridge’s Human Resource Department, the meal break can be extended to an hour or even longer if that assists you in felling refreshed and ready to proceed.   So, give some thought to maybe an even longer break from time to time to perhaps schedule in a personal appointment, or tackle a ‘life activity’ during the middle of your day.  Whatever the case, make sure your meal break is no less than 30 minutes.

There are all sorts of ways to assure your compliance with the meal break requirement; an alarm on your phone, an e-mail notification, a note on your desk, etc.  However you create that important reminder, make it a priority to take a meal break for yourself.  And take this break away from your normal work space so that you eliminate the possibility of an interrupted meal break as that doesn’t achieve our shared goal of not only a restful break, but an uninterrupted one too!  Take a walk.  Take a ride.  Head off to a place where you can comfortably enjoy some ‘me-time’.

Following through on the goal of a meal break of 30 minutes or more during each work shift six hours in length or longer will help you see that your day goes faster, your work flows smoother, and your productivity increases when you are recharged and ready to conquer all that the second half of your work shift might bring!

Pass along this policy to all employees at your site.  And, join us in committing to make this  workplace requirement a part of our workplace culture.

Questions? Contact Angela Cooper: acooper@cambridgeres/com

Direct:  503.445.2793 | Fax:  503.450.0241 | Cell:  805.540.8310

 

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October Safety Training

 

Property Managers:

 Find attached the October training handout, “Workplace Housekeeping” as well as a Safety Training Form (Sign-In Sheet) to present at your monthly meeting.

 The training must be completed and the Training Sign-In Sheet returned to me no later than Friday, October 19, 2018. 

 Be sure to let me know if you have any questions!

Angela Cooper, SPHR

 

 

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Timekeeping

Property Managers:

Cambridge policy requires employees to clock in at the beginning of each shift, clock in and out for the meal break, and clock out at the end of each day.  Many employees are not accomplishing this, however going forward please ensure you and your staff are in compliance.

  • Kronos Entries:  Kronos automatically rounds the clock ins and outs, therefore the actual start and finish times must be entered.  For example, If you start work at 7:54am enter 7:54am – not 8:00am.  Likewise, if you start work at 8:05am, enter 8:05 – not 8:00am, etc.
  • Meal Breaks:  Per law, must be taken no later than the start of the 5th hour of work unless the shift concludes in 6 hours or less and be an interrupted minimum of at least 30 minutes, therefore it is important that the meal break be taken in a place where Residents are likely to inadvertently disrupt the meal break.

Payroll will be periodically monitoring Kronos, so please meet with each staff member to remind them of the clock in and out requirements, as well as the meal break conditions.

Thank you for your support and be sure to let Angela Cooper, Director of Human Resources and Safety, know if you have any questions.

Angela Cooper

acooper@cambridgeres.com

Phone:  503.445.2793

 

 

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June/July Safety Training

Property Managers:

 Find attached the training handout Heat Illness Prevention, as well as a Safety Training Form (Sign-In Sheet) to present at your June/July monthly meeting.

 For additional training resources, see Grace Hill’s “Heat Stress”.  It is an approximately 40-minute training that you can assign to your staff.  The Grace Hill training is optional however will apply toward the elective training requirement for the quarter.

 The training must be completed with the Training Sign-In Sheet returned to me (acooper@cambridgeres.com) no later than Friday, July 13, 2018. 

 Be sure to let me know if you have any questions!

 Thank you,

Angela Cooper, SPHR, SHRM-SCP

Director of Human Resources & Safety