Category: seasonal reminders

In the event of cold weather power outages or black outs, employees can be prepared by doing the following:

•  Have a phone which doesn’t require electricity to operate.
•  Post the emergency number for your electric utility so it’s handy in case you need to call.
•  Notify the Site Employee Resource Center if your power is out so we can be of assistance.
•  Keep flashlights in the office, and/or common areas with charged batteries.
•  Remember when you are using the computer to always save files promptly. In the event of a power outage this could mean you only lose the last few minutes of unsaved data.
•  Have a surge protector with battery back-up for your computer and printer. These can be purchased from Office Depot.  If you are unsure which type you need contact Blackpoint IT for assistance at 503-222-3480 or email: pdxhelpdesk@blackpoint-it.com
•  Keep computers backed-up.
•  Be aware of residents who require electricity for medical or mobility reasons.
•  Warn residents to be careful when using candles or oil lamps for substitute light.
• Make sure all residents are aware of the dangers of carbon monoxide poisoning. Many people die each year when they try to heat their homes with portable gas heaters, gas stoves, or propane grills.

Hello Managers,

Fall and winter are upon us, the changing seasons bring the falling of leaves, cold temperatures, wind, and of course…….RAIN! In addition to the Maintenance Checklist in the Fall Into Action packet, this checklist contains steps to proactively prepare for fall and winter weather:

• Clear storm drains, manholes, and the curbs and gutters that flow into them.
• Clear gutters and downspouts of any leaves or debris. Verify that the downspouts drain properly. Remove all debris from roof and check for missing shingles. Check flashing and roof jacks for water tightness.
• Flat roofs: Clear roof drains and overflows, remove all debris and check for cracks and punctures at the roof membrane. Check perimeter flashing.
• Equipment on roofs: Clear leaves from exhaust fans, air intakes, check for water tightness. Check weather protection around insulated piping and equipment.
• Clear downspout leaders under sidewalks (daylighting at curbs).
• Check if awnings are securely fastened.
• If your property has patios check to see that they are kept clear so that the water is able to drain off properly. Check patio covers for proper drainage.
• Insulate and cover backflow preventors.
• Landscape irrigation systems should be prepared to be shut down for the winter.
• Maintenance staff should begin progressively blocking all foundation vents.
• Insulate exterior hose bibs.
• If your structures have crawlspaces, check these areas for excessive moisture and/or mold growth.
• In cold climates, water that is “ponding” on walks or drives will become ice in freezing temperatures and will become a fall hazard. These areas should be addressed ASAP.
• Units that are unoccupied should maintain minimum heat settings to avoid freezing of the pipes and to allow airflow and ventilation.
• Units that remain unoccupied for long periods may have their plumbing traps become dry. Be sure to “prime” the traps (fill with water).

Problem signs to look for:

• Water pooling in landscaped areas or sidewalks: Check drains for any blockage (leaves, dirt, trash).
• Water pooling around buildings: Check for any clutter that is stored/stacked against buildings that prohibits water flowing away from the building. Check the grade of the dirt, it needs to be six inches below the top of the ground floor slab.
• Moisture at windows: Check weep holes to be sure they are clear and draining. Also, remind residents to close windows before storms. Check the drywall at the top and bottom corners of the windows for stains.
• Water stains on the ceiling: Check the attic and the roof at that area.

Should you have any questions regarding any of these issues, please contact your property supervisor.

Hello Managers,

The weather is changing and it is time to remind residents to check their smoke detectors. Residents should be testing their smoke detectors by pressing the button on the cover of the device. The alarm should sound briefly to signify it is working (if the battery is low, the alarm will “chirp” about every 30 seconds) Remember, smoke alarms are important to resident safety and should never be removed.

Should you have any other questions, feel free to speak with your supervisor.