Not Sufficient Funds (NSF)

Recording Not Sufficient Funds (NSF) Items

Use the procedure for recording NSF items when a check is returned. This procedure reverses the receipt but also creates a journal entry for the bank’s returned check fee and adds your organization’s returned check fee charge to the appropriate resident ledger.

  1. To record an NSF item for a receipt Use the person search to select the tenant who you wish to adjust and open the Resident Screen, select Reports > Ledger. The Ledger will appears.nsf-posting-in-yardi
  2. Select the receipt you want to re-apply by clicking on the Chg/Rec control number on the right side.
  3. Click the NSF button.
    • Only receipts that have not been reconciled can be recorded as NSF. The NSF button appears on the
      Receipt screen only if the receipt can be recorded as NSF. Contact your Property Accountant if you need to record a reconciled receipt as NSF.nsf-button
  4. The NSF Receipt screen appears. Complete the following fields:
    • Reversal Date Type or select the current date.
    • Post Month Type the month and year on the general ledger that you want the NSF reversal to affect.
    • Bank Fee Type the bank fee for NSF items, as your organization requires.
    • Bank Fee Account Select the account to which Voyager posts bank fees, as your organization requires.
    • Payer Fee Type the payer fee for NSF items, as your organization requires.
    • Payer Fee Chg Code Type or select the charge code for the payer fee, as your organization requires.
    • Notes Type notes about the reversal, such as the reason.. You cannot leave this field empty.nsf-receipt
  5. Click Save. When Voyager asks you to confirm that you want to NSF the receipt, click OK. Voyager creates a new receipt with negative amounts for each positive amount on the original receipt. Voyager references the control numbers of the related receipts in the Notes fields of both the original receipt and the NSF receipt. The following graphic shows the Notes field for an original receipt that has been recorded as NSF.
  6. Notes field
    If there was an amount in the Bank Fee field, Voyager creates a journal entry for that amount. If there
    was an amount in the Resident Fee field, Voyager adds the charge to the resident ledger.notes