Evictions

Request for an Termination Letter

Violation Letters

 Site Management Role:
  • Verbal warnings and mediation are strongly encouraged – Record any verbal mediation in Manager’s Log
  • Violation letter #1:      Friendly reminder
  • Violation letter # 2:    More assertive notice
  • Violation letter # 3:    Final attempt to resolve
Site Employee Resource Center Role:
  • Final termination (Eviction) letters only

Should I Request an Termination Letter?

Consider the questions below prior to requesting an termination letter:

  • Is there a clear lease violation?
  • Have you personally intervened?
  • Have written warnings been served?  How many?
  • Has there been adequate time to remedy?
  • Does the punishment fit the violation?

Requesting a Termination Letter

To request a termination letter, complete a Request for Termination (Continuing Non-Compliance) form (#C059) from eForms and fax to the Site Employee Resource Center.

Delivering a Termination Letter

Site Management Responsibilities:
  • Post / personally serve the violation letter on the same day that the letter is dated
  • Do not distribute internal paperwork (i.e. “Request for Termination”)
  • Complete proof of service; fax to the Site Employee Resource Center
  • Do not mail the violation Letter – it will be mailed from the Site Employee Resource Center
Site Employee Resource Center Responsibilities:
  • Email letter to site for posting / personal service
  • Mail letter to resident via United States Postal Service

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