Request for an Termination Letter
Violation Letters
Site Management Role:
- Verbal warnings and mediation are strongly encouraged – Record any verbal mediation in Manager’s Log
- Violation letter #1: Friendly reminder
- Violation letter # 2: More assertive notice
- Violation letter # 3: Final attempt to resolve
Site Employee Resource Center Role:
Should I Request an Termination Letter?
Consider the questions below prior to requesting an termination letter:
- Is there a clear lease violation?
- Have you personally intervened?
- Have written warnings been served? How many?
- Has there been adequate time to remedy?
- Does the punishment fit the violation?
Requesting a Termination Letter
To request a termination letter, complete a Request for Termination (Continuing Non-Compliance) form (#C059) from eForms and fax to the Site Employee Resource Center.
Delivering a Termination Letter
Site Management Responsibilities:
- Post / personally serve the violation letter on the same day that the letter is dated
- Do not distribute internal paperwork (i.e. “Request for Termination”)
- Complete proof of service; fax to the Site Employee Resource Center
- Do not mail the violation Letter – it will be mailed from the Site Employee Resource Center
Site Employee Resource Center Responsibilities:
- Email letter to site for posting / personal service
- Mail letter to resident via United States Postal Service